I hadn't sat down once. There was no chair for me. I genuinely hadn't noticed until 9 hours later.
I was asked to help coordinate a wedding. Here is how my day went:
2:20 p.m. I arrive at a locked venue. A group of strangers in fancy clothes starts unloading giant wooden planks from their car. I assume they're with the wedding. They offered to help me unload, which was fantastic because the Subaru was packed.
2:30 p.m. I'm greeted by Paul, the venue manager, who opens the door and says, "The door was locked? I thought it was unlocked." I have been standing outside for a solid ten minutes.
The chuppah group marched straight to the sweetheart table as a unit, built the whole thing, packed up, left as a unit. I am beyond impressed.
The first things I unbox are a bunch of empty boxes and vases. There is also a shoe rack. I have no idea what any of this is for. I decide this is a later-me problem and move on to setting out the wedding favors.
The cake arrives. Shouldn't these be decorated first, I ask? There are flowers somewhere. Someone finds them. I move down the checklist.
DJ Joe arrives and starts setting up. I open the control panel and realize I don't have the laptop. I ask if he has everything he needs. He does, but isn't sure how to set up. We agreed to wait for his assistant, "the Smart One." I bank all my faith on this description.
The florist arrives and offers to help with the favors. I gladly hand it off and start on the table numbers. I find boxes of LED tea lights and decide I will use Every Last One of Them — tables, floors, stairs, bathrooms, everywhere.
3:15 p.m. The screens won't connect. Smart Guy finally asks: "Are they turned on?" I remember that the AV guy told me specifically, the week prior, to press the selection for the wall panel. I press the button. Step #1 of tech support: Turn Power On.
I go back to the mysterious empty boxes and shoe rack. I remember some photos someone had texted me that morning. These are the skeleton of the Welcome Table display. I drape a tablecloth over the boxes and start arranging. Martha Stewart would be proud.
4:50 p.m. I change clothes in the bathroom and put rubber ducks next to the soap. A man walks by, points out that I am in the men's room. “I know," I say.
I hide trumpets under the sweetheart table for a surprise performance later and carefully place the champagne flutes, all the while hearing the bride’s voice cautioning me Do. Not. Break.Them.
The photo booth guy arrives, takes one look at my props arrangement, and asks if everything needed to be there. He has his own props. I tell him they're probably significant to the couple but feel free to redecorate. He spends a long time perfectly aligning his backdrop, commenting that his wife would've been impressed. I think it could use more pizazz but say nothing. I test the machine. It failed. This was exactly why we test the equipment.
5:16 p.m. Guests start entering 14 minutes early. I block the doorway. "WAIT," I announce to a crowd of adults in formal wear. "My ONE JOB is to keep you out until 5:30. Go back outside." They go back outside. Dubious but outside. Leadership.
5:20 p.m. Paul asks which wine the head tables are getting. I confirm: red, white, and cider for the non-drinkers. The cider is missing.
5:47 p.m. I spend 20 minutes coordinating the grand entrance via text — line up, hide, wait for my signal. Does anyone know where the cider is? I am calm. I am professional. I am, I will later discover, texting the marching band instead of the wedding party. The band never mentions this. They simply comply. I respect them enormously.
6:11 p.m. I head out and call out names to a sea of green gowns and suits. Time to get this party started.
6:23 p.m. The Domino's driver calls. He can't find the building. "Keep driving," I tell him. "It's a circle. You'll eventually see it. I have to take a video right now." I hang up and wish him the best.
6:25 p.m. The wedding party enters, followed by the entire Cal Marching Band. Domino’s is calling again. “I’m standing outside,” he says. “Can I just leave them at the table?” Sure, I tell him, and hang up. I am so sorry Domino’s Guy. You did great. Thank you for understanding.
7 p.m. Dinner is served. The photographer asks if we're on schedule. We're a little behind, I tell him. "I would be surprised if it was on schedule," he says. I appreciate his honesty.
7:30 p.m. I spend dinner interrupting the couple every time they settle into a new conversation, constantly reappearing with a loaded Instax like some annoying algorithm. I have no idea if they want me there. I hoped the photos would be my forgiveness.
7:50 p.m. Speeches begin. I tell the vendors to get back to work.
8:30 p.m. The bride and groom begin their first dance, complete with a trumpet performance. The trumpets I hid under the table earlier. Those trumpets.
9:25 p.m. The photographer needs the cake cut NOW because his partner leaves in 15. I hunt down the newlyweds and tell them to cut the cake. They do. They smear frosting on each other. I wipe it off the bride's eyebrow before the final photo.
9:40 p.m. Paul needs ¾ of the Welcome Table cleared for cake and coffee. I hide everything under the table.
11 p.m. I’m asked for the keys to the Subaru. They are not around my neck where they’re supposed to be. Slight panic. My mind goes through all the possible places they could be. I look through every pocket of my backpack. I find them under a table where my shoes are. My heart restarts. Note to Self: Always leave your things under ONE SPOT.
11:19 p.m. I grab 2 beers and finally get my first photo with the newlyweds. It was the most joyful wedding I’ve ever attended.
To the radiant couple, thank you for saving me a spot as your Official Wedding Crasher.
And to the marching band still wondering why a stranger kept texting them about missing cider - cheers!